Procurement and ERP software, built from scratch
Source-to-pay, inventory and vendor portals engineered from the ground up — no licence per seat, no consultant to change an approval limit.
To be clear about what this practice is and is not: we build ERP and procurement systems from scratch. We are not an SAP, Oracle or Dynamics implementation partner, we do not write ABAP, and we do not resell licences. If your plan is to configure a large packaged suite, a specialist partner will serve you better than we will and we will say so on the first call.
What we build is for companies whose process does not fit those suites, or who have already discovered that fitting into one costs more in workarounds, consulting days and licence creep than the software was ever going to save. Requisition, approval, purchase order, goods receipt, three-way matching, invoice and payment — modelled around how your business actually buys things.
The advantage of building it is that the system bends to policy instead of the reverse. Changing an approval threshold, adding a cost centre or a new matching tolerance is a configuration change your own team makes, not a change request with a rate card attached. The trade-off is that you own the maintenance, which is why we are direct about when buying is the better answer.
Every workflow is designed to be audited. Append-only event history, approval chains recorded with timestamps and delegation context, enforced segregation of duties, and reporting that reconciles to the general ledger without a monthly spreadsheet ritual.
The parts that matter.
- 01
Source-to-pay, end to end
Requisitions with live budget checks, multi-level approval matrices with delegation and value limits, purchase orders, goods receipt, three-way matching, and exception handling that names the blocker instead of stalling silently.
- 02
Vendor and supplier portals
Self-service onboarding with document and compliance capture and expiry tracking, catalogue management, RFQ and tender workflows, invoice submission, and supplier performance scorecards.
- 03
Inventory and warehouse
Multi-location stock, batch and serial tracking, cycle counting, reorder rules, barcode and RFID workflows, and goods movements reconciled against the financial ledger rather than tracked separately.
- 04
Finance-adjacent modules
Cost centres, budget control, accruals, landed cost, and payment scheduling — built to hand clean, reconciled entries to your accounting system rather than trying to replace it.
- 05
Spend analytics
Spend classified by category and supplier, contract compliance and maverick-spend detection, price variance tracking, and savings attribution reporting procurement can defend in a board meeting.
- 06
Migration off spreadsheets or a legacy system
Supplier and item master deduplication, historical data migration, parallel-run validation until the numbers match exactly, and a cutover plan with a rollback path.
What you
actually receive.
Named artefacts, not a status report. Every item here is something you can open, run or hand to another engineer.
- 01Source-to-pay workflow matching your written approval policy
- 02Vendor portal with onboarding, compliance documents and invoice submission
- 03Inventory and goods movement reconciled to the financial ledger
- 04Append-only audit trail sufficient for statutory and internal audit
- 05Enforced segregation of duties across requisition, approval and receipt
- 06Migration runbook with parallel-run validation and cutover plan
Before you ask.
Do you implement SAP, Oracle or Dynamics?
No. We build custom ERP and procurement software from scratch. We do not write ABAP or configure packaged suites, and we will point you to a specialist partner if that is genuinely what you need. We do integrate with those systems where one is staying in place.
Should we build an ERP at all, or buy one?
Buy the commodity, build the differentiator. Ledger, payroll and statutory filing are solved products and building them is close to indefensible. The workflow specific to your industry is where custom earns its cost. We model both options over five years, including maintenance, before recommending either.
Can it integrate with the accounting system we already use?
Yes, and it usually should. We integrate through supported interfaces with idempotent syncs, reconciliation reports and alerting when a record fails to land — never fragile direct writes into another system's database.
How do you handle audit requirements?
Append-only event history, approval chains recorded with timestamps and delegation context, enforced segregation of duties, and exportable evidence packs. We design for the auditor's questions from the first schema, because retrofitting an audit trail means rebuilding the write path.
Tell us what you are building.
A short conversation is usually enough to tell whether we are the right firm for the problem. If we are not, we will say so and point you somewhere better.